Meetings are a fact of life in most office environments. Unfortunately, so are the annoyances and inconveniences that come with them. These include coordinating everyone’s schedules, ensuring everyone involved gets all of the necessary information and holding participants’ interest for the duration. If your company’s meeting room is equipped with little more than a large table and an overhead projector, it’s probably time for an upgrade. Modern technology can do a lot to improve the experience for all involved and keep the focus on the task at hand. If you’re looking for ways to streamline your collaborative process and become more productive overall, here are some ways in which you can use advanced AV and IT to accomplish your objectives.
Immersing in Multimedia
One of the most challenging aspects of presenting to a group of people is ensuring everyone is focused and can share ideas easily. Interactive whiteboards – also known as smartboards – give teams comprehensive capabilities for sharing slideshows, videos and documents in a clear, easy-to-read display. Not only that, but they also serve as a blank slate for a group to brainstorm ideas and save them to the cloud for archival purposes. With one of these, you can ensure that all eyes will be on your presentation.
Connecting Remote Sites
It’s no longer necessary to delay an important strategy session because someone critical is out of town. Thanks to high-speed Internet connections and videoconferencing, your team members can share their expertise and collaborate even when they’re not all physically in the same place. These systems also include the capability to share content seamlessly between locations so everyone is kept in the loop. The high-definition cameras and professional-grade acoustics that are found in many of these setups also ensure that everyone can be seen and heard almost as if they were right there in the room with everyone else. Whether you’re connecting to an expert on the other side of the world or simply getting a regular status update from another office across town, it’s now possible to send an invite and have everyone talking within moments.
Cutting the Cords
Frustration with a hardwired AV setup occurs with even the most sophisticated conference room systems, because of the unavoidable difficulties connecting laptops and other components into the equipment. Many is the time that meetings have come to a complete stop while someone searches for the right setting or calls IT for a needed cable. With today’s wireless connectivity solutions, however, a lot of this can be avoided. Syncing wirelessly through Wi-Fi or Bluetooth allows you to connect without ever needing to look for the right socket.
Having the right resources makes your meeting room a place for innovation and collaboration rather than distraction and frustration. Encompass AV has a wide range of conferencing solutions designed to create a space that functions so well you won’t even notice the technology. Click here to learn more about everything we can do for you.
Timothy Pickett is the owner and CEO of Encompass AV, a commercial audio-visual/IT company. Pickett, who has 21 years of experience in the industry, focuses on the design and integration of complex audio-visual, surveillance and data systems.